Lexington Estates First Homeowners Association

Board of Directors Meeting Minutes

June 1, 2004

 

Attendees: Scott Hundley, Mark and Erin Summerfield, Ed Heberg, Larry Goldfarb, Diane Wiltshire, Paul Thorman, Joe Fasching and Joel Prostick

 

Open:  The first portion of the meeting was held at the Shesue pipe stem.   The Chairman of the ARB, Larry Goldfarb, began the meeting at 7:05pm.

 

Lands and Grounds Report:

  • It was brought to our attention by a homeowner that the common area along Pensive near Shesue needs to be mowed and branches trimmed.  We looked over the area and only found a few branches that needed trimming.  Ed will bring this to the attention of Sunrise.
  • We met at the Shesue pipe stem to discuss creating a narrow pathway from Shesue Street into the common area, so that homeowners would not use the private pipe stem as an egress into the common area.  Different areas to hold the Block Party were discussed and also different pathways into the common area were also discussed.  An offer of free mowing sessions by LEXHOA of the common area was offered and a sign, clearly stating this pipe stem is a “Private Road – no vehicles allowed” or something similar was also discussed.

 

Close: The President adjourned this meeting at 7:40pm.

 

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Attendees: Scott Hundley, Mark and Erin Summerfield and Larry Goldfarb

 

Open:  The remainder of the monthly LEXHOA meeting for June was held at the Summerfield home.  The President, Scott Hundley, called the meeting to order at 7:45pm.

 

Secretary’s Report:

  • The minutes of the May 4 meeting were reviewed, edited and approved.

Treasurer’s Report:

  • Received the legal fee for the lien proceedings against the owner(s) of 10516 Brevity processed by Troutman Sanders LLP.
  • The Virginia Nonstock Corporation Act requires an annual financial audit.  Mark will look for a company or CPA who is experienced in auditing community associations.
  • 10412 Artemel and 10421 Artemel apparently are being sold and requests for disclosure packets have not been received.  Mark notified the Real Estate Agents representing each home about the Virginia law requiring homeowners to supply this disclosure packet to sellers.  He hadn’t heard anything back, so Erin will call each homeowner and notify them of this Virginia requirement.
  • A resolution policy was drafted in 2002, Troutman Sanders will be asked if they drew up this policy and is it considered “due process” when handling complaints against homeowners.

 

Architectural Review Board:

  • The ARB hasn’t had a response from 10522 Brevity per their request for tree removal nor regarding the denial of the current house color.  The ARB will call the owners and inform them that due process will be started.
  • 1086 Pensive has submitted a second request with new drawings for an addition of a two-car garage.  This request was also denied based on the frontage of the design.  The owners have requested copies of all ARB correspondence.  Per Article 10 of the Bylaws, the books, records, and papers of the Association are only subject to inspection.  The ARB hasn’t heard back regarding either of these issues.
  • The ARB was told that the owners of 10516 Brevity haven’t mown their lawn this season.  A couple of days prior to this meeting, the lawn was mown.

Lands and Grounds Report:

  • Will request estimates from Sunrise, Howard Landscapes and Westview Landscapes for clearing a path into the common area near Shesue pipe stem.
  • Ed will get two more estimates from Sunrise and Westview Landscaping companies for the same work on the west entrance and the new east entrance.  Sissons declined the job.
  • Ed will get quotes from all three companies above for a new path near the new east entrance.
  • Ed will obtain a quote from Sunrise for a once a year tree/shrub trimming along both sides of Pensive near Shesue; the East side belongs to LEXHOA and the West side belongs to Fairfax County School Board.

Community Area Development:

  • Nothing new to report.

Block Party:

  • See first portion of meeting above.

Old Business:

  • Erin retrieved the signatures of the three homeowners who live on the Brevity and Challedon intersection to sign either for or against the new stop signs.  She will speak with someone at Joan DuBois’ office for further instructions.

New Business:

  • Dirt bike riders were tearing up the common area between Brevity and Artemel.  They also drove through and tore up one homeowner’s garden.  The homeowner requested some sort of fence or gate and this was disapproved by the LEXHOA Board.  An email was sent to all homeowners concerning the matter, as motorized vehicles are forbidden in common areas.  The homeowner was asked to report future violations to the police and to Erin.  The violators will be prosecuted with trespassing and vandalism.

 

Close: The President adjourned the meeting at 8:45pm.

 

 

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