Lexington Estates First Homeowners Association
Board of Directors
Meeting Minutes
July 19, 2004
Attendees: Eldin Leighton, Ed Heberg, Scott Hundley, Mark and
Erin Summerfield, and Mohsen Grayeli
Open: The meeting
was held at the Great Falls Library in the small conference room and the President, Scott
Hundley, called the meeting to order at 7:05pm.
Mohsen Grayeli, the owner of 10522 Brevity Drive, dropped by Erin
Summerfield’s home sometime in June and showed a selection of three color swatches
(all being of a beige color) for repainting his home.
Erin asked him to get his neighbors’ approval on a color and then to
bring the color of choice to Larry Goldfarb, Chairman of the ARB. Mohsen said he left the chosen color swatch at the
Summerfield front door, as no one was home. Erin
and Mark never received the swatches. Mohsen
agreed to pick up another swatch, along with a color swatch for a new garage door and drop
these off at Larry Goldfarb’s home. He
will proceed with arranging for the painting and installation of the new garage door, once
the ARB has given approval.
Secretary’s Report:
- The minutes of the
June 1 meeting were reviewed, edited and approved.
Treasurer’s Report:
- Received the
current update of the lien proceedings against the owner(s) of 10516 Brevity processed by
Troutman Sanders LLP.
- The Virginia
Nonstock Corporation Act requires an annual financial audit. Mark and Scott will ensure this applies to us or
could we perform an annual informal audit.
- On June 30, 120
annual assessment invoices were sent out, as five had already pre-paid. As of 6:00 pm on July 19, 2004, Mark has received
71 payments.
- The owner of 10525
Brevity Drive wants to know exactly what the annual assessment fees are paying for. Scott will inform her that by reviewing the
minutes of the meetings online at our website and attending the January Annual General
Meeting, she should be able to discover what the annual assessments cover.
- Mark paid for
additional copies of the LEXHOA Covenants and Bylaws, binders for disclosure packets,
return address labels and Sunrise mowing services this last month.
Architectural Review Board:
Lands and Grounds Report:
- Ed will request
estimates from Sunrise (again, as they failed to submit one) and David Orozco for clean-up
of front entrance (at Springvale) and mowing of the two common areas that are/were
maintained by the neighboring homeowners.
- It was brought to
our attention by a homeowner that the area along Pensive near Shesue needs to be mowed and
branches trimmed. Larry Goldfarb has
since taken care of this problem himself. Ed
will ensure that both sides of Pensive near Shesue (the East side is LEXHOA property and
the West side is Fairfax County School Board property) are to be trimmed once a year with
the landscaping company.
- All bids have been
received regarding the new pathway from Shesue Street onto the common area. The project is on hold until an agreement is
reached with the four homeowners of the Shesue pipe stem.
- Ed has received
estimates from Sunrise, WestView and Howard landscaping companies for some work on the
west entrance and the new east entrance. These
will be discussed in the fall, due to watering concerns.
- Mark or Erin will
mow the common area off the Shesue pipe stem this weekend.
Community Area Development:
- Scott filled out a
survey for the insurance company to use for quoting a policy for LEXHOA and possibly, the
new playground.
- Mark will get
copies of our current insurance LEXHOA policy to Scott, Eldin and Erin so they may get new
quotes from different insurance companies, as our current policy holder is discontinuing
policies on all homeowner associations.
Block Party:
- A letter/contract
has been approved to submit to the Shesue pipe stem homeowners, which will allow
pedestrian access to the common area via the private pipe stem.
Old Business:
- Thus far, four
driveways have been sealed, but one owner is dissatisified and that is being addressed. On 7/19, three driveways should have had new
overlays or patch work completed. There are
two sealings and one overlay outstanding.
- Erin spoke with
someone at Joan DuBois’ office regarding the multi-way stop at Brevity and Challedon. Ms. DuBois requires more than half of the
homeowners on Challedon to sign the petition in favor of the new stop signs; Erin only
needs six more signatures. VDOT requires that
the homeowners at 1004, 1005, 1007 and 1008 (Erin will be adding 1003), write an email or
letter to Joan DuBois’ office explaining whether they are for or against the signs
and that they are aware of the possible noise and exhaust pollution and also possible
delays for entering and exiting their driveways.
- A resolution
policy for handling complaints against homeowners was drafted in 2002. We are not sure if it was approved by the Board. Erin will peruse the 2002 meeting minutes for
confirmation.
New Business:
- The owners of
10316 Shesue Street have sent a letter to the Board concerning several issues they would
like to have addressed and also, the resignation of Paul Thorman as our Webmaster. A letter was drafted and approved in response to
their issues.
- Natco, Inc. has
been approved to handle our web-hosting and website management. Natco will charge the same fee as was offered to
Paul Thorman only recently; Paul had managed the website for free prior to this. We are also having difficulties with the current
company which hosts our website and Natco will take over this hosting for free, for the
duration of the existing contract.
Close: The President
adjourned the meeting at 8:55pm.